Accounts Payable Specialist

Neptune Pacific operates market leading brands in shipping and logistics services across 18 Pacific Island markets. It is the largest carrier in its core Pacific Island markets operating eight container ships and servicing 18 Pacific Island nations.

The Accounts Payable Specialist is responsible for managing the company’s accounts payable function, ensuring invoices and payments are processed accurately, efficiently, and on time. The role involves maintaining supplier records, reconciling accounts, resolving discrepancies, and supporting month-end and financial reporting activities.

Responsibilities

Process and verify supplier invoices in accordance with company policies.; Match invoices against purchase orders, receipts, and supporting documentation.; Ensure accurate coding and approval of invoices.; Prepare and process supplier payments within agreed payment terms.; Reconcile supplier statements and investigate discrepancies.; Maintain accurate and up-to-date supplier/vendor records.; Respond to supplier and internal queries regarding invoices and payments.; Assist with month-end closing, including AP reconciliations and accruals.; Monitor outstanding invoices and resolve overdue or disputed items.; Maintain proper documentation and records for audit purposes.; Ensure compliance with internal controls, tax requirements, and accounting procedures.; Identify opportunities to improve AP processes and reduce errors.; Prepare AP reports and provide financial information as required.

Requirements

Diploma or degree in Accounting, Finance, Business, or a related field.; Relevant accounts payable or accounting experience; 3 years’ experience in a similar role; Experience with ERP/accounting systems is an advantage; Strong attention to detail and accuracy.; Good understanding of accounting principles and AP processes.; Excellent organisational and time-management skills.; Strong reconciliation and problem-solving abilities.; Good communication and stakeholder-management skills.; Proficiency in Microsoft Excel and accounting/ERP systems.; Ability to manage high-volume transactions and meet deadlines.; Integrity and confidentiality when handling financial information