Administration Coordinator

Administration Coordinator WA Telecommunications | WA Field Module. Are you a highly organised administrator who thrives in a fast-paced operational environment with land access experience? Service Stream is seeking an Administration Coordinator to provide critical support across the WA Field Module, helping drive the successful delivery of MDU builds, network operations, and associated workstreams. This role is ideal for someone who enjoys coordinating multiple priorities, supporting stakeholders, and ensuring operational excellence through strong administrative discipline.

Responsibilities

Procurement of land access documentation; Driving across varies sites collecting documentation from stakeholders; Manage MDU waivers, pursue land access documents, quotes, build support, complaints, defects, notifications, and program documentation; Coordinate work order creation, allocation, updates, and closure; Prepare weekly and monthly KPI reports, dashboards, and performance summaries; Support meeting coordination, agendas, minutes, and action tracking; Maintain operational logs, compliance registers, training records, and workflow documentation; Assist with onboarding field resources and supervisors; Liaise with internal stakeholders and client representatives, ensuring timely communication and issue resolution; Support quality assurance, audit preparation, compliance reporting, and continuous improvement initiatives

Requirements

Experience in administration, program coordination, or operational support roles; Strong reporting, data entry, document management, and workflow coordination skills; Excellent organisational and communication abilities; Advanced attention to detail and a commitment to accuracy; Confidence working with Microsoft Office, CRM/ERP systems, and digital workflow tools; A current driver's licence

Nice to have

Exposure to telecommunications, construction, utilities, or field-based operations (highly regarded)