Administrative Assistant 3

Aquent is partnering with a leading global technology company renowned for its groundbreaking innovations and significant contributions to the digital world. This organization cultivates a dynamic and collaborative environment, driving forward advancements that shape the future of technology, impacting millions of users worldwide and shaping the future of digital experiences. Are you a highly organized and proactive administrative professional ready to make a significant impact in a fast-paced creative environment? We are seeking a talented individual to provide essential administrative support, playing a crucial role in the successful launch of upcoming products and the seamless operation of a dynamic team. Your expertise will directly contribute to the efficiency and success of key projects, empowering leaders and teams to focus on innovation and creativity, and directly influencing the successful delivery of groundbreaking technology. This role is central to the administrative operations of a team, ensuring smooth daily functions and supporting critical initiatives. You will manage complex schedules, coordinate travel, oversee financial processes, and facilitate various operational aspects, directly enabling the team’s productivity and success as they prepare for major product releases. You will be instrumental in creating a supportive and efficient environment, allowing the team to thrive and achieve its ambitious goals, ultimately contributing to the company’s continued leadership in the technology sector.

Responsibilities

Provide comprehensive calendar management for multiple individuals and team-wide schedules; Coordinate and manage domestic and international travel arrangements; Prepare and process expense reports, ensuring accuracy and timely reconciliation; Manage conference room scheduling, setup, and maintenance; Facilitate building access and space management, including documentation and compliance; Provide logistical support for meetings, including space reservations, catering, and setup/tear-down; Organize and support team events, managing planning, ordering, supervision, and billing reconciliation; Oversee storage organization and optimization; Manage hardware and peripheral inventory and procurement; Provide project management and general administrative support as needed; Offer executive-level logistical and catering support for various initiatives.

Requirements

Proven experience in a high-volume administrative support role; Exceptional organizational skills with a keen eye for detail; Proficiency in managing complex calendars and scheduling for multiple stakeholders; Experience coordinating travel arrangements and processing expense reports; Demonstrated ability to manage and support meetings and events, including logistical planning and catering; Strong communication and interpersonal skills, with the ability to interact effectively at all levels; Ability to work independently, prioritize tasks, and manage multiple projects simultaneously in a fast-paced environment

Nice to have

Previous experience supporting a large, fast-paced technology organization, particularly within a creative environment.

Benefits

Subsidized health, vision, and dental plans; paid sick leave; retirement plans with a match; free online training through Aquent Gymnasium.