Administrative Assistant II

The Administrative Assistant provides comprehensive and professional administrative support to the Director of Cabin and the overall Mobile Engineering organization in the following: office administration procedures, correspondence, business and event arrangements, purchase orders/goods receipts, and travel requests/expense reimbursements.

Responsibilities

Provides sophisticated calendar management, proactively managing complex calendars, scheduling meetings across multiple time zones, prioritizing inquiries and troubleshooting conflicts with little guidance; Organizes meetings, programs and events by arranging logistics (facilities, catering, etc), speakers and presentation material; Acts as primary point of contact, screening and prioritizing incoming communications (emails, calls), drafting correspondence, disseminating information effectively, and recommending actions when necessary; Provides on-site support for meetings and visits, including room preparation, managing connections, and post-activity organization; Drives compliance to corporate policies and business processes (travel policy, expense policy, procurement and other business policies); Prepares internal and external communications; Organizes domestic and international travel arrangements including booking flights, accommodations, visa arrangements, dining, itineraries, approvals, and post-travel claims; Assists in organizing Airbus participation in local events; Independently identifies and resolves administrative issues; Provides administrative support for various projects and initiatives; Manages on-site tasks and activities as required (orders, deliveries, events, etc); Works closely with Assistants throughout the company for consolidated efforts on behalf of the Engineering organization

Requirements

Bachelor's Degree in English, Business Administration, Communications or similar; Minimum 2 years of progressive experience as an administrative assistant to a senior level manager; Extensive Digital Workplace Knowledge (Google, GMail, GMeets, Smartsheets); Detail-oriented with excellent proof-reading and writing skills; Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously without close supervision; Demonstrated ability to work independently, take initiative, and anticipate needs; A high degree of professionalism, integrity, and the ability to handle confidential information with discretion; Strong verbal and written communication skills and the ability to speak effectively and easily with both internal and external parties; Effective communication skills in English; Strong interpersonal skills and the ability to build effective working relationships with internal and external stakeholders; Flexibility and adaptability to changing priorities and deadlines; Able to support multiple managers as well as their teams with various requests/needs; Proactive and independent; Authorized to Work in the US; Awareness of potential compliance risks and commitment to act with integrity

Nice to have

German language skills; Analytics (Tableau, Google Dashboard, Skywise, SAP); Concur; Click 'n Buy; Notary Public

Benefits

Competitive base salary; incentive compensation which may include profit sharing schemes; retirement savings plan; Employee Stock Ownership Plan (ESOP); paid time off including personal time, holidays; generous paid parental leave program; comprehensive insurance coverage including medical, prescription, dental, vision, life, disability; Employee Assistance Plan (EAP); supplemental benefit coverages; upskilling and development opportunities through global Leadership University; unlimited access to 10,000+ e-learning courses; accelerated development programmes; national and international mobility; flexible working arrangements