Administrative Assistant IV - Pharmacy Admin

Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.

Responsibilities

Serves as administrative assistant to a singular leader whose role is within the leadership career stream; Provides general administrative support; Maintains and files reports and other information; Schedules and coordinates logistical support for conference calls and meetings; Makes travel arrangements; Provides word processing and other document preparation services; Locates and retrieves information in support of management and technical staff; Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements; Manages clerical records and other support services; Represents assigned leader in contact with internal and external partners; Anticipates needs and obtains background material for decisions; Conducts research and compiles data for reports and presentations; Edits and checks accuracy of material for reports, correspondence, publications, and speeches; Prepares and signs routine correspondence; Composes correspondence on policy or other substantive matters; Represents the college or department in requisitioning and arranging administrative and other service; Coordinates clerical and other support services; Handles confidential and sensitive information with discretion; Assists in planning, coordinating, and executing departmental projects and events; May supervise up to two other administrative staff; Serves on committees concerned with administrative reports; Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings; Other duties as assigned

Requirements

Associate's degree and 2 years of relevant administrative experience required; or equivalent combination of education and experience; Ability to maintain confidentiality required; Exceptional organizational, time management and administrative skills required; Strong communication skills, both verbal and written required; Strong technical skills, including a high level of proficiency in Microsoft Office required

Nice to have

Bachelor's degree