Administrative Assistant

Our client is a growing organization seeking a highly organized and proactive Administrative Assistant to serve as a trusted strategic partner to executive leadership. This role is designed to help leaders stay focused on high-impact priorities by driving projects forward, coordinating cross-functional initiatives, managing executive communications, and ensuring day-to-day operations run efficiently within a fast-paced business environment. The Administrative Assistant will provide high-level strategic and administrative support to senior executives by managing complex calendars, coordinating meetings and travel, overseeing cross-functional projects, preparing executive communications, and ensuring initiatives move forward with minimal oversight. The Administrative Assistant will serve as a key liaison across departments while anticipating executive needs, improving organizational efficiency, and supporting leadership with professionalism and discretion.

Responsibilities

Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders; Prioritize competing requests and proactively resolve scheduling conflicts; Prepare meeting agendas, document action items, and ensure timely follow-up on deliverables; Coordinate domestic travel arrangements, itineraries, and executive logistics as needed; Coordinate cross-functional projects from planning through completion; Monitor project timelines and ensure initiatives remain on schedule; Follow up with internal stakeholders to drive accountability and completion of action items; Identify roadblocks, escalate issues appropriately, and recommend practical solutions; Utilize Asana or similar project management tools to track project progress; Draft professional emails, presentations, reports, and executive documentation; Conduct research and prepare executive briefings to support strategic decision-making; Organize and maintain confidential files, documentation, and operating procedures; Handle sensitive information with professionalism, discretion, and confidentiality; Serve as a liaison between executive leadership and internal departments; Coordinate communication across multiple teams to ensure projects remain aligned; Support special initiatives and operational improvement projects as business needs evolve; Help improve organizational processes that increase efficiency and accountability

Requirements

3–5 years of experience supporting senior executives, founders, or C-level leadership; Experience in executive assistance, project coordination, operations, or a related role; Experience managing multiple priorities within a fast-paced environment; Experience coordinating cross-functional projects and executive initiatives; Exceptional written and verbal English communication skills; Outstanding organizational and time management abilities; Strong project management and follow-through skills; High proficiency with Microsoft Office Suite and Google Workspace; Experience using project management platforms such as Asana or similar tools; Ability to independently prioritize work and manage competing deadlines; Strong problem-solving and decision-making abilities; Excellent attention to detail while maintaining a strategic perspective; Professionalism, discretion, and the ability to handle confidential information