Administrative Project Manager

The Project Manager is responsible for implementing processes, coordinating internal donor relations activities and maintaining data integrity in support of departmental efforts. This role will collaborate effectively cross-departmentally to help advance the organization’s fundraising initiatives and ensure cohesion between all areas.

Responsibilities

Implementing processes, coordinating internal donor relations activities and maintaining data integrity in support of departmental efforts; Collaborating cross-departmentally to help advance the organization’s fundraising initiatives and ensure cohesion between all areas; Managing the organization’s donor recognition and stewardship plan for donors of all levels; Facilitating correspondence and outreach with current and prospective donors; Providing administrative functions related to donor relations including printing and assembly of mail items; Coordinating with the Finance Department on donor relations and event sponsor related billing and collections; Providing telephone support for the Resource Development team; Preparing draft communication, editing and processing outgoing correspondence, including mass mailing items; Recording accurate internal processes and managing office files; Maintaining appropriate information in the CRM software; Creating documents for donor visits and prospecting initiatives; Ensuring accuracy of shared information, correspondence, internal databases and disseminated materials; Identifying prospective donors and members both inside and outside traditional campaign settings and market segments; Reviewing and editing mailing lists; Developing and implementing project management plans to support fundraising priorities and goals; Maintaining strong relationships with members of the organization’s Engagement Team; Supporting account managers and other fundraising activities, including year-round engagement and executing employee campaigns; Participating in special events throughout the year; Other duties as assigned

Requirements

Bachelor’s degree or equivalent; 3 years of experience in a project or campaign management-oriented role; Must be able to type 55+ WPM minimum; Proficiency using Microsoft Office products including Word, Excel, PowerPoint, Teams and Outlook required; Proven proficiency with technology, including Windows operating system, Zoom, WebEx and other electronic professional resources; Experience with mass mailings and mail merges required; Experience working with senior level executives/community leaders and their respective office support; Ability to translate ideas quickly and efficiently into trackable, actionable plans; Strong organizational skills, detail oriented with ability to manage multiple projects simultaneously, and to work calmly under the pressure of competing priorities and deadlines; Valid Florida Driver’s License and ability to travel within tri-county area required; Mission Focused; Relationship-Oriented; Collaborator; Results-Driven; Brand-Steward

Nice to have

Prior experience working in the non-profit sector preferred