Administrative Secretary

Techproject S.r.l. is an engineering firm based in Rome, operating nationally and internationally in the design, construction management, safety, and management of complex projects in the infrastructure, transportation, and civil construction sectors. The Administrative Secretary will be responsible for managing general secretarial and administrative support activities, contributing to the proper functioning of company operations and operational coordination between internal offices, customers, and suppliers.

Responsibilities

Support with basic administrative and accounting activities (recording active and passive invoices, accounting records, bank reconciliations, collections/payments management, monitoring collection and supplier payment schedules, supporting routine administrative and tax obligations, document archiving and management of administrative procedures); Management of switchboard, correspondence, and company communications; Welcoming customers, suppliers, and visitors; Arranging and managing appointments, meetings, and travel; Archiving and managing paper and digital documentation; Support in preparing reports, minutes, and company documentation; Management of stationery orders and relationships with external suppliers and services; Operational support for various company functions

Requirements

Diploma or Bachelor’s degree; At least 3 years’ experience in a similar role, preferably in structured companies or professional firms; Excellent knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint); Good organizational, interpersonal, and problem-solving skills; Accuracy, reliability, and confidentiality; Ability to prioritize and work well in a team

Nice to have

Proficiency in English

Benefits

Challenging projects that will last for decades; Up-to-date software and high-performance workstations; Continuous training budget of €2,000/year per person; Flexible hours and no systematic overtime; Young team with an average age of 28 and dynamic environment; Rapid growth based on results, not seniority