Administrative Specialist

Are you an organized, detail-oriented professional who enjoys supporting a team and helping things run smoothly? Bowers Accountants + Advisors is seeking an Administrative Specialist to join our collaborative administrative team in both our Syracuse, NY, and our Ithaca, NY, office. These two positions are open due to growth! In this role, you will be an important part of the day-to-day operations of our growing public accounting firm, providing administrative support to firm leadership, professional staff, and clients. This position offers the opportunity to develop new skills, work alongside experienced professionals, and contribute to a team-oriented environment where your work makes a meaningful impact. This is primarily an in-office position that offers flexibility and the opportunity to work in a professional, supportive environment. Additional evening and occasional weekend hours may be required during our busy season (January through April 15). This position offers opportunities to expand responsibilities and grow within our administrative teams!

Responsibilities

Provide administrative support to firm leadership and professional staff; Format financial statements and supporting documentation for client delivery and review; Process tax returns and assist with related administrative workflows; Manage requests through the firm's administrative ticketing system; Assist with document management, organization, and internal communications; Support special projects and cross-functional initiatives across the firm; Maintain confidentiality and accuracy when handling client and financial information; Welcome clients, answer incoming calls, and assist with client inquiries; Coordinate and distribute client documents and correspondence; Collaborate with administrative team members to ensure efficient office operations

Requirements

Two or more years of administrative experience in a professional office environment; Strong organizational skills with exceptional attention to detail; Excellent verbal and written communication skills; Ability to prioritize multiple responsibilities and meet deadlines; Proficiency in Microsoft Office, including Word, Excel, and PowerPoint; Strong customer service mindset and professional demeanor; Ability to work independently while contributing to a collaborative team environment; Positive attitude, adaptability, and willingness to learn; Bowers is unable to hire candidates with any current or requests for future sponsorships

Nice to have

Associate degree preferred or equivalent of professional work experience

Benefits

Supportive and collaborative team culture; Opportunity for professional growth and development; Exposure to a variety of business operations and professional services; Stable and growing organization; Meaningful work supporting clients, leadership, and firm operations; Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental); Company-Paid Life and Long-Term Disability Insurance; Ancillary Benefits such as supplemental life insurance and short-term disability options; Classic Safe Harbor 401(k) Plan with employer contributions; Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning