Administrative Support 4

Manage office facility operations and workplace projects to ensure a safe, functional, and efficient work environment. Coordinate with internal stakeholders, landlords, vendors, and contractors to support office operations, renovations, expansions, and relocations. Act as a key project coordinator to ensure facility-related initiatives are executed effectively while complying with company processes and requirements. Support multiple office locations throughout Taiwan and travel as needed to oversee facility activities. This role requires a balance of facility knowledge, project coordination, vendor management, and administrative process compliance to support workplace operations across Taiwan.

Responsibilities

Take ownership of facility operations within Northern Taiwan, including Linkou, Longtan, Hsinchu, and Zhunan offices. And supporting facility operations across multiple office locations in Taiwan.; Partner with facility mambers supporting Central and Southern Taiwan offices to maintain consistent service quality, operational standards, and reporting practices.; Coordinate facility maintenance, repairs, and service requests through external vendors and contractors.; Support office expansion, renovation, relocation, and workspace reconfiguration projects.; Coordinate office layout planning with vendors and internal stakeholders.; Serve as the primary coordinator among Facility, IT, Security, EHS, Finance, and other business functions during project implementation.; Manage relationships with landlords, property management teams, vendors, and contractors.; Obtain quotations, evaluate service proposals, and coordinate project execution.; Follow company policies, procurement requirements, and internal approval processes.; Maintain facility documentation, records, and project-related files.; Identify opportunities to improve workplace functionality and operational efficiency.; Conduct site visits and domestic travel as needed to support office operations, projects, inspections, and issue resolution.

Requirements

Bachelor's degree in Engineering, Facility Management, Construction Management, Business Administration, or related disciplines.; 3+ years of facility management, workplace operations, project coordination, workplace services, or related experience.; Basic understanding of facility systems and maintenance practices.; Ability to coordinate multiple stakeholders, vendors, and contractors to drive projects and operational activities to completion.; Comfortable working within established corporate processes, systems, and approval workflows.; Strong communication, organization, and follow-up skills.; Self-motivated and resourceful in identifying solutions and managing issues through appropriate internal and external resources.; Ability to balance operational, administrative, and project-related responsibilities in a dynamic environment.; Proficient in Microsoft Office applications.; Ability to travel domestically across Taiwan as needed.; Basic English communication skills.

Nice to have

Experience supporting multiple office locations.; Experience managing office relocation, renovation, or expansion projects.; Electrical, HVAC, or related technical certifications are a plus.; Experience within semiconductor, technology, or multinational corporate environments is preferred.