Administrator, CTO - Springfield, OH

The Administrator provides administrative support for the region including Financial Closing of Sales Orders and Month-end Reporting. This position reports to the Business Controller.

Responsibilities

Process goods movements, progress billings, customer invoicing, Coding Account Payables, and Completing Sales Order Closing within SAP; Ensure accuracy of information, compliance with policies, and appropriate approvals have been obtained where required; Resolve discrepancies as required; Collect past due accounts receivables and follow up to ensure acceptable payment arrangements are made and payment is received in the appropriate time frame; Ensure the Company Credit Policy is adhered to, with exceptions approved by Company Senior Management; Ensure that documentation is supplied to customers as per the terms and conditions of the job contracts; Answer incoming phone calls promptly and professionally, ensuring proper response to customer needs and follow up as necessary; Maintain job and customer files in accordance with established procedures including Statutory Declaration, Contract Signatures, Contract Execution, Contract Filing and Uploading; Provide clerical support for the personnel within the region (Sales & Project Managers) as required; Support any special projects as requested; Oversee and manage orders for all non-job-related costs for supplies, materials, and miscellaneous equipment; Indirect costs must be approved by the correct level of management prior to purchasing; Maintain and manage safety, customer tax documentation, and D&B Reports; Generate system reports as required and abide by posting deadlines and month end data entry deadlines; Participate in regional meetings as requested, including discussion of collection issues and project management, administrative problems and issues, and timely invoicing of projects; Responsible for year-end closing in accordance with Company timetable; Perform other duties as assigned

Requirements

Must have excellent interpersonal skills, be well organized, able to prioritize and capable of handling a busy workload with multiple tasks; Must be able to work with minimal supervision; Advanced skills in Microsoft Office, especially in Excel; Expert communication skills

Nice to have

A college degree in Accounting or Business Administration preferred; Related experience may be considered; Experience with SAP (ERP system) is preferable

Benefits

Medical Plan; Dental; Vision; 401k plan with a match from day one; Identity theft protection; Accident insurance; Travel insurance; 2 weeks of vacation per year (pro-rated for the first year depending on start date); 3 weeks of vacation after 5-12 years of service; 4 weeks of vacation after 13+ years of service; 5 days of Sick Leave per year (pro-rated the first year after 90 days of service); 10 paid holidays per year