Administrator

Administrator - Water Hygiene. Are you interested in Water Hygiene and Legionella Control? This could be your opportunity to excel as an operational support administrator, as well as playing a vital role in helping our business succeed. As our company grows and develops, we are ever expanding our teams. We have a great opportunity for an operational support administrator to join our Environment & Safety Division and wear the SOCOTEC badge with pride. We are looking for a motivated and dependable administrator to provide support to a high quality (UKAS-accredited) water hygiene team that provides legionella risk assessments and other water hygiene services, in a customer-focused manner. It is key that you are able to work efficiently and effectively as part of a team, as well as having the capabilities to work independently. The tasks you will undertake will include (but are not limited to): Manage the database of monitoring tasks and update it in line with new legionella risk assessments. Liaise with the Operations Managers to assist with the scheduling of work and allocation of work tasks. Liaise with site staff to understand and record what work has been undertaken against that planned. Keep tracker spreadsheets and client portals updated with site work completed and reports typed to ensure deadlines are met and invoicing is accurate. Produce monthly client reports to demonstrate their legionella compliance status and SOCOTEC’s operational performance. Assisting with other administration tasks as required including, but not restricted to: Preparation and issue of client invoices; Preparing quotations; Issuing reports and sample test results; Booking site visits for field based staff; Booking accommodation for field staff away on jobs; Arranging access cards; Preparing Legionella Risk Assessment Reports and associated CAD drawings; Other general admin duties as required.

Responsibilities

Manage the database of monitoring tasks and update it in line with new legionella risk assessments; Liaise with the Operations Managers to assist with the scheduling of work and allocation of work tasks; Liaise with site staff to understand and record what work has been undertaken against that planned; Keep tracker spreadsheets and client portals updated with site work completed and reports typed to ensure deadlines are met and invoicing is accurate; Produce monthly client reports to demonstrate their legionella compliance status and SOCOTEC’s operational performance; Assist with other administration tasks including preparation and issue of client invoices, preparing quotations, issuing reports and sample test results, booking site visits for field based staff, booking accommodation for field staff away on jobs, arranging access cards, preparing Legionella Risk Assessment Reports and associated CAD drawings, other general admin duties as required

Requirements

Motivated and dependable; Customer-focused manner; Able to work efficiently and effectively as part of a team; Capable of working independently; Competent in the use of Microsoft Office, particularly Word and Excel; Excellent attention to detail; Experience in administration environments; Good communication skills (both verbal and written); Ability to work well under pressure with a focus on deadlines

Benefits

25 days holiday (with the option to buy more); Electric car scheme (where applicable); Employee recognition programmes; Family-friendly support; Exclusive retail discounts; Employee assistance programmes; Enhanced company pension