Advancement Operations Coordinator

DREAM seeks an Advancement Operations Coordinator to join our Advancement team. Reporting to the Senior Director of Advancement Operations, this role provides administrative, operational, and project coordination support across the Advancement department. The Advancement Operations Coordinator serves as a key partner to Advancement leadership and works closely with the Director of Special Events, Advancement Operations Manager, Special Events Manager, Annual Fund Manager, Database Manager, and frontline fundraisers to support the day-to-day operations that enable fundraising success. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple priorities, and building strong relationships across teams. The ideal candidate is proactive, collaborative, and eager to grow within nonprofit fundraising and Advancement Operations.

Responsibilities

Support routine Salesforce updates, donor activity tracking, and portfolio administration; Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings; Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials; Support preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources; Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities; Maintain departmental calendars, shared resources, operational documentation, and other administrative tools; Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities; Partner with Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, identify data inconsistencies; Provide administrative support for departmental reporting, process improvements, and special projects; Support planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns; Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs; Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives; Other responsibilities as assigned

Requirements

Bachelor's degree; One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support; Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities; Excellent written, verbal, and interpersonal communication skills; Experience coordinating meetings, calendars, projects, or events in a fast-paced environment; Ability to work collaboratively with colleagues across departments and with external stakeholders; Strong problem-solving skills and a proactive, customer-service-oriented approach; Proficiency with Microsoft Office and Google Workspace; Interest in building a career in nonprofit fundraising, advancement, or operations; A strong belief in the mission and values of DREAM, including the belief that all students can succeed and a deep desire to make a difference in the lives of our students, families, and community

Nice to have

Experience with Salesforce or another CRM, preferred

Benefits

Flexible Medical Health Plans; Dental and vision plans; Disability benefits; Life insurance; Up to 12 weeks fully paid of Parental Leave; Flexible spending account options; Pre-tax commuter benefits (parking and transit); Fitness and entertainment discounts; Employee assistance program (EAP); 403(b) retirement plan with employer match starting at 4% after one year; Referral, performance, and tenure milestone bonuses; Discounted school meals through our in-house Scratch Food Program; Tuition reimbursement support; Access to a professional development fund; School-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days