AI Productivity Coordinator

This is an exciting role within Fremantle, to see how people are using AI in their everyday roles, and then work to increase adoption across all back office functions. The role is about supporting and coordinating the department lead and ensuring the projects stay on track. The team aims to find pockets of experimentation across the business, test their usefulness and embed them into other teams to drive efficiencies.

Responsibilities

Runs regular check-ins with teams and head-office functions to surface pain points and opportunities, turning them into a live, prioritised backlog; Translates business needs into clear, buildable requests; Coordinates the fortnightly Head Office Productivity Working Group and monthly Head Office Functional Productivity Group, including agendas, actions, minutes and follow-up; Chases open actions across all working groups and keeps the programme moving; Owns and maintains the master register of ideas, in-flight builds, live automations and their status; Tracks adoption, usage and time-saved data for live tools and feeds reporting to the Productivity AI Lead; Onboards new champions, keeps the champions network directory current, and coordinates showcase/competition event logistics; Maintains the communication channel for AI productivity, posting updates and wins; Coordinates scheduling of upskilling sessions with HR's L&D team; First point of contact for teams asking where to start, routing them to the right tool, champion or training; Flags risks, blockers and slipping timelines to the Productivity AI Lead early; Owns visibility of the overall programme calendar and timeline

Requirements

2–5 years in a coordination, project support, operations or programme administration role, ideally in a fast-paced or matrixed organisation; Exceptionally organised, able to juggle several workstreams, meetings and deadlines at once; Experience coordinating regular meetings or working groups end to end: scheduling, agendas, minutes, action logs and follow-up; Confident keeping a tracker or register accurate and up to date, and pulling simple reports on progress, usage or adoption; Good working knowledge of Excel or Google Sheets, including filters, simple formulas and basic charts; Comfortable following up with colleagues at all levels to keep actions moving, politely and persistently; Clear, friendly written and verbal communication; Confident building relationships across different teams and seniorities; A regular user of everyday AI tools (e.g. ChatGPT, Copilot, Gemini, Claude) with a genuine interest in how they can make work easier; Spots risks, blockers or slipping timelines early and flags them

Nice to have

Experience in media, entertainment or a production business; Experience supporting a change, transformation or technology rollout project; Experience organising events, showcases or internal communications; Familiarity with Microsoft Teams, SharePoint, Planner or similar collaboration tools; Some exposure to simple automation tools (e.g. Power Automate) or an appetite to learn

Benefits

Generous company pension; Summer Fridays; Audience tickets; Employee assistance program; Access to free courses and training; EV scheme; Cycle to work scheme; Season ticket loan; Business coaching sessions; Volunteer days