Building & Facilities Manager (FLEX)

Established in 2018, FLEX has evolved from a premium coworking space into a full building ecosystem that connects people, places and ideas. We’re looking for an experienced Building & Facilities Manager to lead the day-to-day operational and technical performance of Bourke and Bowden which is our newly built Sydney site. Reporting to the General Manager, Flex, you’ll be the person tenants, contractors and owners look to for a building that runs smoothly, safely and to a premium standard.

Responsibilities

Deliver the Monthly Building Management Report and the Annual Report; Partner with the Managing Agent on outgoings management, annual budget preparation, service contract renewals and tenant recoveries; Own the Annual Expense Budget and CAPEX budget for the building e.g. tracking income, expenditure and variances against the Approved Budget; Lead the preventative maintenance programme across mechanical, electrical, hydraulic, fire, lifts, security and façade; Be the first line of response for reactive maintenance and building emergencies (including after-hours); Manage vendor procurement, contract management and performance monitoring of cleaning, security, mechanical, fire, landscape and more; Keep the building on the right side of compliance — Annual Fire Safety Statement (AFSS), WHS Act 2011 (NSW), Emergency Management Plan (AS 3745) and all applicable codes of practice; Protect the building’s sustainability credentials, 5.5 Star NABERS Energy and 6 Star Green Star (Design & Build); Monitor the BMS to keep HVAC efficient and tenants comfortable; Own access control, CCTV and after-hours security; Prepare scopes of work, run tenders and supervise contractors on capital works and tenant fit-outs; Maintain the tenancy schedule, critical dates register, tenant securities and insurance compliance; Support tenant onboarding, inductions and access provisioning; Maintain the risk register and business continuity arrangements, critical spares, after-hours callouts and standby cover

Requirements

3+ years’ experience in facilities management, property management or building management; Experience operating under a Building Management Agreement (or equivalent contractual framework); Confident coordinating with a Managing Agent on outgoings, budgets and reporting; Familiar with BMS platforms (Alerton or similar) and security platforms (HID, Integriti or similar); Comfortable maintaining NABERS Energy and Green Star ratings; A natural stakeholder manager — tenants, contractors, consultants and JV partners all get your best; Calm under pressure, organised and solutions-focused, with high attention to detail

Benefits

Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources; Family-Friendly Policies: Paid parental leave to support your family needs; Novated Leases: Take advantage of novated leasing options to maximise your salary and enjoy tax savings on vehicle expenses; Premium End-of-Trip Facilities: Lockers, secure bike storage, and top-notch shower and change facilities; Modern Office Environment: A state-of-the-art building, close to public transport and surrounded by great cafés, eateries and lifestyle amenities