Business Driver

Our Zurich team has grown to a size where keeping the office and the team's operations running is a job in its own right. With our new office, we now have the place for it, and we are looking for the person to take it on. As our Business Driver, you keep support for our leadership, recruiting, events and the office itself running smoothly, and you help with billing, so that our consultants, partners and directors can focus on their clients. This is not a sales, business development, proposal or reception role, and it does not include contract management.

Responsibilities

Support partners and directors with calendars, travel, correspondence and requests; Coordinate recruiting by scheduling interviews, keeping the hiring calendar moving and welcoming candidates to the office; Support staffing and billing by tracking who works on which project and supporting invoice preparation; Plan and run team and client events, from venue and catering to invitations and coordination on the day; Manage the office, including supplies, post and deliveries, and contact with suppliers and building management; Deliver office projects independently from a short brief; Build team and culture by recognising birthdays, anniversaries and project wins with a small budget

Requirements

Experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders in the Zurich area; Ability to take a quick handover and work without detailed instructions; Commercial apprenticeship (KV), degree from a university of applied sciences, or comparable training; Anticipation and ownership, including making good decisions independently when the situation is unclear; Quick, organised, hands-on, with attention to detail; Comfortable with numbers and invoices; Warm and approachable with colleagues, candidates and clients; Discretion when handling confidential information such as candidate data, client details and financials; Fluency in German and English, written and spoken; Eligibility to work in Switzerland

Nice to have

Experience with billing or project accounting; Swiss German

Benefits

Significant growth opportunities; Build the role as the first Business Driver in the Zurich office; Work directly with partners and directors; Entrepreneurial, fast-moving culture of doers; Office in the heart of Zurich, within walking distance of the main station (HB)