Central Marketing Support Coordinator

Central Marketing Support Coordinator providing centralized operational support to four Central Marketing VPs (Digital Experience Management, Global Brand Strategy, Global Pricing, and Launch Excellence & Insights). This is an AI-enabled coordination role - not a traditional admin role - focused on using AI tools to improve speed, quality, and consistency of executive support and marketing coordination. Location: Franklin Lakes, NJ (Onsite, 5 days/week). Temp-to-perm possibility after 90 days.

Responsibilities

Manage calendars, schedule meetings, and prepare agendas for multiple VPs; Ensure meetings are well-organized with materials delivered on time; Use approved AI tools (Copilot-style) to draft summaries, communications, and documents; Develop reusable AI prompts to drive consistency and efficiency; Identify patterns, risks, and opportunities across VP priorities using AI; Maintain structured folders, templates, and version control in Teams/SharePoint; Coordinate cross-functional initiatives and track action items to completion; Escalate risks when necessary; improve speed and quality of deliverables

Requirements

8+ years of overall professional experience; 1–3 years specifically in executive assistant, administrative, or marketing coordination roles; Practical experience using AI tools (Copilot-style) for productivity and content quality; Strong executive communication - written and verbal; Executive calendar/agenda management across multiple senior leaders; Structured thinking and high attention to detail; Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint); Organizational and prioritization skills; ability to manage multiple requests under pressure; Ability to work onsite 5 days/week in Franklin Lakes, NJ; Disciplined, well-organized approach to managing files and materials

Nice to have

Experience supporting senior leaders in a global, matrixed environment; change management/coordination; project management; training & adoption support; Bachelor's degree preferred (business, marketing, communications, or related)