Coordinator, Client Service

The Client Service team connects Guidepoint’s clients with subject-matter experts to better inform their business decisions. They take the time to understand each client’s specific research needs and deliver the experts closest to the topic, often within hours. Play a vital role in Guidepoint’s success. As a Coordinator on the Client Service team, you will be overseeing all administration within your client service team. You will be booking client consultations, tracking projects for the team, and qualifying the experts. This is a hybrid position out of our Athens office.

Responsibilities

Responsible for scheduling bulk telephone consultations for client service teams; Manage multiple client organization requests and respond within a timely manner; Coordinate with advisors and clients to confirm telephone consultations; Leave messages and follow up with Advisors to expedite scheduling projects; Maintain an updated status of client telephone consultations; Qualify Advisors via questionnaire to confirm if they are appropriate for consultations; Follow multiple work streams to help Project Managers and other team members across Athens to organize client requests and track progress on projects; Ongoing communication with experts to confirm availability; Managing follow-up questions and clarifications; Assist with ad-hoc requests

Requirements

College degree; 1-3 years of previous work experience dealing in a high-call volume environment; Administrative and/or client service experience; Attention to detail and excellent follow-up skills required; Excellent aptitude for developing systems of organization; Excellent time management skills and able to multitask; Effective organizational skills (e.g., using agendas, planning tools, etc.); Persuasion and influencing skills; Clear and professional communication with managers; Ability to work as part of an international team and independently; Excellent sense of urgency and responsiveness; Fluency in English

Benefits

Competitive compensation; Private health insurance; Entrepreneurial environment, autonomy, and fast decisions; International exposure to the global Guidepoint service teams; Casual work environment; Summer and winter team events