Corporate Secretarial Officer

We are recruiting a Corporate Secretarial Officer to join a regulated Corporate Services Provider (CSP) in Malta. This role is responsible for providing corporate secretarial support to a portfolio of clients, ensuring compliance with Maltese company law and regulatory requirements while delivering an exceptional client service.

Responsibilities

Manage day-to-day company secretarial matters for a portfolio of client companies; Prepare and maintain statutory registers, corporate records, board minutes, resolutions, and governance documentation; Coordinate Board and Shareholder meetings, including notices, agendas, proxies, and meeting packs; Support company incorporations, restructurings, share transfers, and liquidations; Prepare and submit statutory filings with the Malta Business Registry (MBR) and support regulatory interactions with the MFSA; Assist with client onboarding and ensure KYC/AML documentation is maintained and up to date; Build strong client relationships while ensuring compliance with Maltese company law and CSP regulatory requirements

Requirements

Previous experience in a Company Secretarial, Corporate Services, or Corporate Governance role; Good knowledge of the Maltese Companies Act, Malta Business Registry (MBR) procedures, and corporate governance requirements; Experience working within a Corporate Services Provider (CSP), law firm, or regulated financial services environment; Experience managing statutory filings, corporate records, and company secretarial documentation; Strong knowledge of company secretarial practices and corporate governance principles; Excellent organisational skills with the ability to manage multiple deadlines; High attention to detail and accuracy when handling statutory documentation; Strong communication and client relationship management skills; Ability to work independently while collaborating effectively within a team; High level of integrity, discretion, and confidentiality; Proficiency in Microsoft Office and company secretarial software