Document Controller

The Document Controller plays a crucial role in managing and organising project documentation. You’ll ensure that all documents are accurate, up-to-date, and securely stored. This is a key role within the project team; as such, you must possess a strong team ethic, a flexible approach, the ability to work unsupervised and to deadlines, and excellent communication skills.

Responsibilities

Document Management: Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence; Version Control: Ensure that all documents are up-to-date, properly versioned, and accessible to relevant stakeholders; Collaboration: Work closely with project managers, engineers, and other team members to organise and distribute project documentation; Quality Assurance: Implement document control procedures to maintain data integrity and compliance with industry standards; Project Management: Create, populate & manage a live document tracker specific to the project to record every document and transmittal; Quality control: To assess the quality and properties of all incoming and outgoing official documentation; Administrative Support: Proactively manage all aspects of the day-to-day running of the project office; and provide full administrative support to the project team. Attend project review meetings and report to the documentation manager routinely; Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties; Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company and group policies and procedures

Requirements

Strong team ethic; Flexible approach; Ability to work unsupervised and to deadlines; Excellent communication skills; Previous experience in document control or project administration; Proficiency in document management software and tools (especially Procure); Detail-oriented: Attention to detail and strong organisational skills; Methodical: Systematic approach to managing documents; Adaptability: Able to handle changing priorities and project requirements; Confidentiality: Maintain strict confidentiality of sensitive information

Nice to have

SharePoint