Documentation Archivist (3-6 Month Contract)

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Responsibilities

Scan records to Intact system; Archive records and maintain filing list for records stored in outside storage location.; Communicate with outside storage location supplier for archiving, retrieval and destruction. Evaluate the supplier as per SOP QAM-213 Evaluation of suppliers.; Arrange copies of records as per C of A order (client request) and send to client. Assures time is accounted for the activities to charge clients.; Send records to an approved offsite storage location on client request; Provide Scan Packet Cover Sheet and Raw Data Cover Sheet; Retrieve and re-file records when requested; Provide testing record for client and SGS personnel; Provide mutual back-up support to other members in the team as required; Process incoming and outgoing mail when assigned; Communicate in a timely manner on all levels with information that is needed to make a quick decision.; Attend training sessions and ensure that training binder is current. Have a training record for every SOP version executed, If absent during training sessions, ensure training is performed and documented.; May perform other responsibilities as assigned:; Assist with Reception coverage as needed; Assist with the preparation of courier shipments; Prepare and supply the scanning cover sheets as per request

Requirements

Education: College Diploma or equivalent; Proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.; Excellent organization skills and is detail oriented.; Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.; Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).; Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.