Executive Assistant and Office Manager - Greenwich, CT

SFM is seeking an administrative professional to work full-time, in person, out of our Greenwich, CT office. This role combines executive-level administrative support with office management responsibilities. The successful candidate will provide high-touch administrative support to investment professionals and key business leaders while also overseeing day-to-day operations of a 10-20 person office space. This individual will also serve as back-up to the US Office Manager and to other executive/administrative assistants as needed, and will take on ad-hoc projects as they arise. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-paced environment with competing priorities.

Responsibilities

Manage day-to-day office operations; Coordinate with the US Office Manager on service calls and third-party vendors to resolve facility issues (HVAC, electrical, minor repairs, etc.); Control office inventory and manage relationships with food service, mail room, and cleaning vendors; Review and process invoices related to CT office facilities; Serve as back-up to the US Office Manager when out; Provide administrative support to up to four (4) senior investment professionals/key business leaders; Triage incoming calls, handling directly where possible and escalating as needed; Manage complex calendars with discretion, scheduling and confirming meetings, sending reminders, and assisting with material preparation and distribution; Coordinate domestic and international travel arrangements; Build and maintain external relationships critical to the teams' success (e.g., brokers, company management teams); Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence; Process travel and expense reports via Workday; Support department projects as needed; Provide back-up coverage for other executive/administrative assistants; Handle occasional personal tasks; Support ad-hoc projects across the office and broader team as needed

Requirements

Owner's mindset and willingness to take on new tasks and responsibilities; Excellent written and verbal communication skills; Strong organizational skills and attention to detail; Advanced PowerPoint skills, with experience creating slide decks for senior executives; Able to work effectively in a fast-paced environment; Exhibit professionalism always; Capable of managing multiple projects simultaneously and expeditiously; Able to be flexible and proactive; Highly organized, discreet, and comfortable operating in a fast-paced environment with competing priorities

Nice to have

Experience supporting a senior individual and/or managing an office space

Benefits

Discretionary year-end bonus; Health insurance; Life and disability insurance; Retirement benefits; Paid leave; Other employee benefit programs, subject to applicable eligibility requirements and plan terms