Executive Assistant and Office Manager

You own the systems that let the founder and team focus on building and selling. The role spans executive support, office operations, vendor and finance ops, IT setup, recruiting coordination, event production, and the internal AI workflows that hold it all together. You report to the CEO. This is a high-trust, high-autonomy role at a fast-moving early-stage company. You're the person who makes everything else run on time.

Responsibilities

Own the CEO's calendar, inbox triage, and meeting prep; Book travel and manage logistics; Prep briefs for investor meetings, customer calls, and external events; Run sales follow-up: draft, send, and track responses on open meetings; Maintain and improve AI-assisted follow-up workflow; Run the office move once the new lease is signed; Coordinate interior design, vendors, build-out, Zoom room setup; Manage day-to-day office operations: supplies, snacks, mail, repairs, cleaning vendor; Manage lease relationship and renewals; Handle finance ops: expense management, vendor management, bookkeeping support, software subscription audit and license management; IT and onboarding: new hire setup, first-day experience, off-boarding, IT asset inventory; Recruiting operations: sourcing in Ashby, candidate outreach, work trials, interview scheduling, candidate communication, offer logistics, Ashby hygiene, maintain careers page; Own day-of execution for in-person events; Build and maintain internal automations in Claude and Relay; Write SOPs for recurring processes; Keep the sales follow-up AI prompt current

Requirements

3+ years in executive support, chief of staff, office management, or a similarly broad role at a startup or small high-output team; You default to writing things down. SOPs, runbooks, and checklists are how you scale yourself; You're fluent with modern tools: Slack, Notion, Google Workspace, Ashby or an equivalent ATS, expense and AP tools, calendar and travel platforms; You move fast and finish. You'd rather ship a v1 today than a v3 next week; You read context well. You know when to ask, when to decide, and when to just handle it; Strong written communication. You can draft a credible follow-up email, a candidate note, or a vendor brief without hand-holding; You're in SF or moving here. We work from the office

Nice to have

You've used AI tools (Claude, ChatGPT, Relay, Zapier) to automate real work, not just experiment; You've set up payroll or benefits from scratch, or cleaned up a mess someone left behind; You've run an office move or a company offsite end to end

Benefits

20 PTO days a year and full health benefits; Lunch and a fully stocked snack bar at the office, incl. Cometeer coffee pods; Dog friendly; Competitive salary + equity; Historic office in Jackson Square (with 2 rooftops and a shower); A crazy upside-down battlestation; More benefits coming very soon