Executive Assistant - LATAM

ElevenLabs is an AI research and product company. This is a high-trust, hands-on role for someone who thrives in dynamic environments and acts as the operational backbone for senior leadership, managing calendars, coordinating across time zones, handling logistics, and owning day-to-day administrative tasks. The role is based in Mexico or São Paulo.

Responsibilities

Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies; Handle sensitive and confidential matters with discretion, acting as a trusted partner; Coordinate with internal stakeholders across teams, external partners, and senior leaders; Work closely with other EAs across the organisation to align schedules and keep cross-functional coordination running smoothly; Anticipate needs by managing follow-ups, flagging conflicts, and keeping the right people aligned; Build structure, processes, and systems that scale with a fast-growing AI company; Identify opportunities to automate and streamline repetitive work using AI tools and productivity tooling

Requirements

Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation; Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders; Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders; High emotional intelligence and discretion, trusted with sensitive information; Comfortable supporting not just an individual but a wider team at times, flexing between high-priority senior leadership support and broader operational needs; Personable and easy to work with, building genuine relationships across the organisation; A natural reflex to reach for tooling and automation, with fluency in AI tools such as Claude or ChatGPT and quick to adopt new systems; High personal standards and care about the quality of their output; A valid passport and willingness to travel globally ~40% of the time; Fluent in English and Spanish (written and spoken)

Nice to have

Proficiency in Portuguese

Benefits

Innovative culture; Growth paths; Learning and development annual discretionary stipend; Social travel annual discretionary stipend to meet up with colleagues; Annual team offsite in a new location each year; Monthly co-working stipend for those not located near a main hub