Executive Assistant

Our client is a private investment firm combining capital, strategic insight, and engineering capabilities to build and scale complex businesses. They manage diverse asset strategies and collaborate closely with portfolio companies on operational, simulation, and engineering infrastructure.

Responsibilities

Provide high-level executive support to the head of a department; Coordinate complex domestic and international travel including flights, accommodations, ground transportation, and create detailed itineraries; Develop a strong understanding of business priorities and operational initiatives to align scheduling and stakeholder engagement with strategic objectives; Build and maintain trusted relationships with internal stakeholders and cross-functional partners; Oversee expense management and timely reconciliation; Lead planning and execution of team events, offsites, workshops, and other engagement activities; Manage a broad range of administrative responsibilities and ad hoc requests; Proactively manage and protect executive time through thoughtful, diplomatic gatekeeping, and prioritization

Requirements

Bachelor’s degree required; 5-7 years of executive support to a high-level executive; Experience within banking and/or at a hedge fund; Experience in a trading floor or high-intensity investment environment required; Experience booking complex travel itineraries; Highly responsive, flexible, proactive, and solutions-driven; Proficiency in Microsoft Office suite