Executive Assistant

Smartly is looking for an Executive Assistant to join our fast growing team! In this role you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. You’ll own administrative tasks, calendar management, and event coordination. Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization! We are seeking a highly organized person who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership, optimize their impact, and maximize learning. This is a hybrid position with the expectation that you will be in the office 2-3 days a week. The nature of the work may require some after hours and weekend support.

Responsibilities

Own administrative tasks, calendar management, and event coordination; Support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams; Work closely with NYC, Chicago and Helsinki Executive Assistants; Actively manage/own the executives' calendar including arranging and prioritizing meetings; Coordinate the executives' travel, help to plan customer visits and other events including owning all expense collection and submission; Collaborate cross-functionally to improve existing business operations; Represent the Smartly.io brand in all interactions

Requirements

Experience in a similar role with a high-growth, fast paced company supporting a senior level executive; Worked in a start-up environment; Ability to multitask and prioritize and meet deadlines in a fast-moving environment; Strong verbal, written and interpersonal communication skills; Project Management skills and experience; Independent and well structured working style with can-do attitude; Ability to learn fast learning and determination to achieve goals; Google Workspace and Microsoft Office skills; Sociable; excellent problem solving skills and entrepreneurial spirit; Attention to detail; strong communication skills; Comfortable handling highly confidential information; Juggling scheduling across multiple time zones; Thrive in a fast-paced environment; Highly organized; Passion for helping others succeed; Able to juggle and prioritize multiple tasks simultaneously; Take ownership, optimize their impact, and maximize learning

Nice to have

Bachelor's Degree preferred; focus on Social or Ad-tech is a plus

Benefits

Five weeks paid time off (PTO); 11 company paid holidays; unlimited sick days; Generous healthcare packages; mental health benefits; 401K plus matching; equity grants for all new Smartlies; Wellness benefit; learning reimbursement opportunities; Volunteer time off days; company donation matching opportunities