Executive Assistant

The Executive Assistant will provide high-level administrative and operational support to the multiple leaders. This role is ideal for someone who thrives in a fast-paced startup environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to detail. The ideal candidate will act as a central point of coordination for these executives—ensuring smooth day-to-day operations, assisting with scheduling and documentation, and supporting strategic initiatives.

Responsibilities

Provide administrative and logistical support to the 3 of our C-level executives, including scheduling meetings, managing calendars, and coordinating travel arrangements; Prepare briefing materials, agendas, and meeting notes for internal and external meetings; Support project management efforts by tracking deliverables, deadlines, and action items across departments; Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for clients; Maintain organized documentation and records for contracts, correspondence, and other work related materials; Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations; Coordinate logistics for conferences, events, and external stakeholder engagements; Support onboarding and internal communications for new hires joining any of these teams; Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times

Requirements

Bachelor’s degree in Business Administration, Public Administration, or a related field; 2–5 years of experience providing administrative or operational support in a fast-paced environment; Exceptional organizational skills with strong attention to detail; Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools such as Slack, Notion, and Zoom; Strong written and verbal communication skills; Ability to prioritize and handle multiple projects with tight deadlines; Professionalism, discretion, and sound judgment in handling confidential matters; Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment

Benefits

Competitive salary; Comprehensive health, dental, and vision benefits package; 401(k) match; Equity options; $200/month Health & Wellness stipend; Continuing Education support; $500/year Function Health subscription; Free parking for in-office employees; Flexible Time Off (FTO); Parental leave for eligible employees; Supplemental life insurance