Executive Assistant

WD is building the infrastructure behind the AI-driven data economy.

As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in.

We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.

This isn’t theoretical work. It’s real systems, at real scale, people solving some of the hardest challenges in technology today.

We’re looking for people who want to build, solve, and operate at that level.

Join us and let’s shape the future of data.

Western Digital is seeking an experienced and highly organized Executive Administrator to provide executive support to 2 Senior Executives within our Global Operations organization.

This role goes beyond traditional administrative support. We are looking for a proactive, technology-savvy professional who can manage complex executive schedules, coordinate across global teams, lead administrative best practices, and drive digitalization initiatives to improve efficiency.

If you thrive in a fast-paced multinational environment, enjoy working with senior leaders, and embrace new technologies and AI-powered tools, we would like to hear from you.

Responsibilities

Provide high-level administrative support to two senior executives in a fast-paced global environment.; Manage complex calendars, prioritize appointments, and coordinate meetings across multiple time zones.; Prepare meeting agendas, briefing materials, presentations, and follow-up action items.; Coordinate domestic and international travel arrangements, including flights, accommodations, visa applications, and itineraries.; Anticipate scheduling conflicts and proactively recommend solutions to ensure smooth executive operations.; Serve as the primary liaison between executives and stakeholders across Thailand, the Philippines, and global locations.; Build strong working relationships with leadership teams, business partners, and cross-functional organizations.; Coordinate cross-site meetings, events, communications, and business activities.; Support executive communications and correspondence in both English and Thai.; Ensure effective collaboration and information flow across multiple teams and regions.; Lead and coordinate the Thailand Head Operations administrative support team to ensure operational excellence.; Establish and maintain standardized administrative processes and best practices.; Support workload planning, capability development, and continuous improvement initiatives.; Coach and mentor junior administrative staff to enhance performance and accountability.; Act as the escalation point for administrative matters within the Thailand organization.; Champion the adoption of digital tools, automation solutions, and AI-powered productivity platforms.; Identify opportunities to streamline workflows and improve administrative efficiency.; Drive process improvement initiatives that eliminate manual and non-value-added activities.; Support the implementation and utilization of Microsoft 365, SharePoint, Power Automate, Copilot, and related technologies.; Stay informed of emerging technologies and recommend innovative solutions to enhance business operations.; Track executive action items, key deliverables, and follow-up activities to ensure timely completion.; Support the preparation of executive presentations, reports, dashboards, and communication materials.; Coordinate department events, leadership meetings, offsite workshops, and town halls.; Assist with special projects and strategic initiatives as assigned by senior leadership.; Handle confidential and sensitive information with the highest level of discretion and professionalism.

Requirements

Bachelor's degree in Business Administration, Communications, Project Management, or a related field.; Minimum 5 years of administrative, executive assistant, or business support experience.; At least 3 years of experience supporting Director-level or above executives in a multinational environment.; Demonstrated experience coordinating cross-functional projects, managing multiple priorities, and driving tasks to completion.; Professional proficiency in English and Thai (written and spoken).; Strong communication, stakeholder management, and interpersonal skills.; High level of professionalism, discretion, and ability to handle confidential information.; Advanced Microsoft Office 365 (Outlook, Teams, PowerPoint, Excel); SharePoint and document management systems; Power Automate, Power BI, Copilot, or similar digital productivity tools; Strong presentation and reporting skills

Nice to have

Experience in multinational, manufacturing, technology, or semiconductor companies; Experience leading or coordinating an administrative team; Knowledge of digital workflow tools, automation, or AI productivity platforms; Experience working with global stakeholders across multiple regions; Conversational proficiency in Filipino (Tagalog) is an advantage; Certification in project management, digital tools, or AI productivity platforms is a plus