Executive Assistant

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant. This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States (to provide the necessary coverage).

Responsibilities

Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives; Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs; Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention; Manage complex calendars and scheduling across multiple executives, geographies, and time zones; Coordinate domestic and international travel, including complex itineraries and last-minute changes; Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up; Manage expense reporting and administrative documentation; Draft correspondence and internal communications; Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands; Represent senior leaders professionally with clients, Board members, investors, and internal stakeholders; Support planning and tracking of key initiatives and business objectives; Help prepare leaders for meetings and client engagements; Maintain visibility into strategic priorities and ensure follow-through on action items; Serve as a discreet and highly confidential gatekeeper; Interface with senior stakeholders across the UK, US, and global teams; Help drive operational alignment between leadership and execution teams; Support special projects and transformation initiatives as required

Requirements

Experience in professional services, consulting, legal, financial services, or another complex client-service or high-growth environment; 5+ years of progressive executive support experience, including direct support of C-suite or senior executives; Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities; Experience simultaneously supporting multiple senior executives strongly preferred; Experience in a PE-backed, global, or rapidly scaling organization is advantageous; Proven ability to operate independently with sound judgment and limited day-to-day direction; Demonstrated discretion handling highly confidential and sensitive information; Strong executive presence and ability to interact credibly with senior internal and external stakeholders; Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps; Highly organized with exceptional attention to detail; Strategic thinker with strong execution capability; Excellent written and verbal communication skills; Strong interpersonal skills and executive presence; Calm under pressure and able to manage competing priorities; Comfortable operating independently while partnering cross-functionally; Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed); Located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States; Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); Experience in a similar office administration, facilities, operations, or executive support role

Nice to have

Experience in a PE-backed or scaling organization; Experience supporting board-level or C-suite executives