Executive Assistant

The Department of Design & Construction is seeking an Executive Assistant for the Commissioner's Office to provide administrative and operational support to the Office of the Commissioner. Reporting to the Senior Executive Assistant to the Commissioner, this position serves as the primary administrative backup for the Commissioner's Office and supports the day-to-day operations of the office. The Executive Assistant will coordinate office operations, serve as the Technology & Innovation (T&I) Liaison, and serve as the Employee Engagement Coordinator for the agency. Work location: 30-30 Thomson Avenue, LIC, NY 11101. Hours: Full-Time – 35 Hours.

Responsibilities

Provide administrative and operational support to the Office of the Commissioner; Serve as primary administrative backup for the Commissioner's Office and support day-to-day operations; Coordinate office operations, including handling incoming calls and correspondence, managing shared office responsibilities, scheduling meetings for office staff, tracking assignments, maintaining records, and assisting with general administrative functions; Serve as Technology & Innovation (T&I) Liaison, including opening and tracking service tickets, coordinating new hire technology requests, and maintaining office equipment and technology records; Serve as Employee Engagement Coordinator for the agency, assisting with planning, coordination, and execution of engagement initiatives, recognition programs, wellness activities, and agency-wide events; Coordinate event logistics, communicate with vendors and internal stakeholders, manage event materials, and track participation; Provide administrative support to the Senior Executive Assistant and Commissioner's Office leadership team, as assigned; Perform other related duties to ensure efficient office operation

Requirements

Baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; OR associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; OR four-year high school diploma or educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; OR education and/or experience equivalent to the above, but all candidates must possess one year of administrative or supervisory experience; education above high school may substitute for general clerical/administrative experience (not the one year of administrative or supervisory experience) at 30 semester credits for 6 months of experience, up to a maximum of 3 years; Only current DDC employees who are permanent in the Principal Administrative Associate title or candidates reachable on the Principal Administrative Associate list for open-competitive exam #1128 may apply; Include a copy of your Notice of Results or indicate if you are already permanent in the title