Executive Assistant

Executive Assistant role serving as the liaison between the CEO of Client Accelerators and the rest of the company. The role covers core responsibilities in CEO time and calendar management, project and meeting coordination, and communications (about 60% of time), supporting responsibilities in personal finance, real estate portfolio coordination, and travel logistics (about 30%), and occasional responsibilities in household support and special projects (about 10%). Client Accelerators is a company that helps coaches, consultants, experts, and authors grow through paid acquisition channels such as YouTube, Facebook, TikTok, and Google.

Responsibilities

Serve as the liaison between the CEO of Client Accelerators and the rest of the company; Execute processes and make decisions on behalf of the CEO; Pre-plan the CEO's calendar weekly; Filter, prioritize, and delegate incoming requests that don't need the CEO; Debrief the CEO at the start of each day on items needing his input; Take meeting minutes for the Weekly Executive Meeting and document project status; Act as liaison between the CEO and the leadership team and book time on his calendar; Keep Asana updated and accurate; Manage projects on behalf of the CEO so KPIs and deadlines are met; Handle all incoming communication on behalf of the CEO (email, Slack, YouTube, Facebook, Instagram); Respond to social media and email inquiries by EOD each day; Draft letters, documents, and correspondence on the CEO's behalf; Coordinate personal finance and banking with the CPA, banks, and lenders; Ensure bills are paid on time; Deliver weekly cash flow updates and monthly financial summaries; Coordinate real estate portfolio tasks including rent roll, deadlines, and maintenance requests; Organize travel and complex itineraries; Research and book lodging, transportation, and reservations; Maintain household and personal support tasks such as meal planning, dog care, and gift purchasing; Catalog and control office assets; Assist with new initiatives such as funnel launches, book launches, vendor onboarding, and hiring projects; Adapt contract templates and coordinate revisions with the company's lawyer

Requirements

Minimum 2+ years supporting a C-level executive or business owner; Excellent interpersonal skills with the ability to work well with individuals at all levels of the company; Demonstrated proficiency with Microsoft Office Suite including Word, Excel and PowerPoint; Proven ability to perform in a fast-paced, dynamic environment; Ability to handle multiple high priority tasks at a time without losing focus on daily responsibilities; Strong business acumen; Self-directed, flexible and enthusiastic with a focus on Results; Exceptionally strong time management and organizational skill set, excellence in both written and verbal communication with superior follow-through skills; Proactive in nature with the ability to multitask while still providing a high attention to detail and deadlines; Excellent analytical and problem solving skills with the ability to "think on your feet"; Works well under tight deadlines and pressing situations; Ability to adapt to a fast growing company and changing/moving up of role; Operationally excellent; Ability to "manage up" the CEO and give assertive directions when it's best for the company; HIGH managerial skills; Ability to design organizational systems on behalf of CEO; HIGH communication skills; Ability to learn software quickly; Efficient with email, phone, scheduling, etc.; Able to consistently maintain a positive attitude and reflect the demeanor of CEO; Background in consulting, operations, chief-of-staff work, or executive support preferred; Bachelor's degree; Monday to Friday, in-office at Westfield, NJ location; On call availability for genuine urgencies outside business hours; Occasional weekend availability for travel coordination or time-sensitive projects

Benefits

Competitive Salary Package with bonus structure; Unlimited PTO; Full suite of benefits including healthcare; Access to world class training material; Great career growth opportunity; Working with 'A' players in Operations, Sales, Creative, and Media Buying; Company Leadership Events and Industry Conferences