Executive Assistant

As an Executive Assistant on the US Field Sales team, you will support 3 Vice Presidents of Field Sales, keeping their schedules, travel, and day-to-day operations running smoothly so they can focus on leading the business. This role is central to the team's effectiveness, acting as a trusted partner who anticipates needs and handles details with care.

Responsibilities

Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, and ad-hoc requests; Process expense reports, while monitoring and forecasting spend against budget and advising accordingly; Build trusting, collaborative relationships with executives' customers, team members, and external contacts; Serve as a key point of contact, prioritizing and managing communication with employees at all levels, other executives, and external partners; Draft and prepare professional correspondence, presentations, internal communications, and other documentation on behalf of executives; Provide informed advice and recommendations to executives on ongoing projects and events; Plan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations; Problem-solve non-routine travel issues with a keen awareness of time zones and global complexities; Track and drive completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met; Publish meeting agendas, take and distribute notes, and follow up on resulting action items; Plan and orchestrate department events and meetings, including budget, logistics, venue selection, catering, resource planning, and attendee invitations; Act as a forward-thinking problem solver who takes initiative with minimal direction

Requirements

5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives; 5+ years of experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack; Skilled in Calendar Management, coordinating schedules across multiple executives and resolving conflicts; Excellent Communication skills, adapting your style across different audiences and mediums; Experienced in maintaining Confidentiality, handling sensitive information with care and discretion; Skilled in Event Planning, managing the logistics, budget, and vendor coordination; Skilled in Prioritization, evaluating competing requests and resources; Experienced in Travel Management, planning and coordinating travel while managing budgets and vendor relationships

Benefits

Workday Bonus Plan (eligibility); role-specific commission/bonus (may apply); annual refresh stock grants (may be eligible)