Executive Assistant

Protege is hiring an Executive Assistant to serve as the primary partner to our Chief Scientific Officer, while providing additional support to two other executives as business needs evolve. This role goes beyond calendar and travel management. The right person stays close enough to the work to understand priorities, retain context, read between the lines, and distinguish a true escalation from noise, anticipating what needs attention and taking action that protects executive focus while keeping the business moving.

Responsibilities

Serve as the primary Executive Assistant to the Chief Scientific Officer and provide additional support to two other executives; Develop a strong understanding of executive priorities and ongoing work, connecting context across meetings, Slack, email, and cross-functional discussions; Own complex, frequently changing calendars across multiple time zones; Triage inbound requests, distinguish true urgency from noise, and decide what to schedule, redirect, delegate, or escalate; Anticipate needs and act proactively, such as protecting focus time, involving the right stakeholders, or surfacing issues early; Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries; Provide occasional personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion and confidentiality; Partner closely with the EA & Chief of Staff to the CEO on leadership schedules, meetings, travel, and shared priorities; Support cross-functional projects, People initiatives, and company offsites as opportunities arise

Requirements

5+ years of experience supporting senior leaders in an early-stage, hypergrowth, or similarly fast-moving company; Technically curious and context-driven, learns complex subject matter quickly and retains context; AI-first, uses AI to synthesize information, prepare executives, and automate repetitive work; Proactive and decisive, takes ownership and knows when to escalate; Calm under pressure when timelines are compressed and priorities change; Trusted partner and clear communicator who communicates directly and concisely; Organized and adaptable, manages competing priorities and creates systems that prevent details from falling through the cracks; Discreet and principled, handles sensitive information with integrity and judgment

Nice to have

Experience at an AI, data, or tech company; Experience supporting scientific, research, data, or product leaders; Ability to follow complex discussions and use context to make informed decisions