Executive Assistant to CEO (Fixed term Contract)

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

To act as a first point of contact dealing with correspondence and phone calls; To balance priorities and resolve scheduling conflicts to align CEO's daily agenda; To organize comprehensive travel itineraries including flights, accommodations, and ground transportation across various time zones; To work and coordinate with team locally and regionally; To provide support for Board of Director meetings, including drafting agendas, collating papers/slides and reports, taking minutes and following up action points; To plan and manage key organizational events; To handle highly confidentiality for all work and personal matters without exception; To report office updates to manager regularly; Welcome and accommodate client visitors to ensure guests' needs are met; 80% work-related support, 20% personal assistance; Manage ad hoc projects on as-needed basis

Requirements

Bachelor's degree or above required; At least 3 years of experience supporting C-level executives and above; Strong English (specially writing and speaking); Positive and can-do attitude; High-Level Administrative Expertise, strong ability to prioritize tasks, meet tight deadlines, and handle competing demands in a busy environment; Advanced proficiency in technology: Ms Team, Microsoft Office, AI, IT etc.; Experience supporting Board of Directors, capable of taking precise minutes and concisely summarizing complex discussions; Skilled at drafting routine correspondence, reports, and professional communications; Experience managing and planning projects, conferences, and corporate events; Outstanding communication skills with ability to convey information clearly and simply to diverse audiences; Effective negotiation abilities to resolve conflicts and secure optimal outcomes; Able to build strong working relationships with people at all levels, from entry-level staff to senior external partners; Willing to work flexible hours and occasionally outside standard office times when business needs require