Executive Assistant & Workplace Manager

We’re looking for a highly organised, proactive Executive Assistant & Workplace Manager to join a growing, UK Government backed organisation at an exciting stage of development. Supporting the Chief Operating Officer and wider leadership team, you’ll play a central role in keeping the organisation running smoothly while it continues its ambitious growth journey. This is an opportunity for someone who thrives in a fast paced, evolving environment and enjoys wearing multiple hats. We’re looking for an individual who can think on their feet, take ownership, anticipate challenges, and contribute wherever needed. As the organisation continues to grow, you’ll help build and improve ways of working, bringing structure, energy, and practical solutions to new challenges.

Responsibilities

Provide comprehensive executive support, including diary management, meeting coordination, travel arrangements, and preparation of reports, presentations, and briefing materials; Support business operations, onboarding activities, employee engagement initiatives, and wider organisational projects; Oversee office and workplace operations, acting as a key point of contact for facilities, suppliers, and workplace services, while ensuring a professional and welcoming environment

Requirements

Previous experience as an Executive Assistant, Office Manager, Workplace Manager, or in a similar role supporting senior leaders within a dynamic organisation; Highly organised, adaptable, and comfortable managing competing priorities; Proactive, resourceful, and able to work effectively with a high degree of autonomy; Strong communicator who builds positive relationships at all levels; Naturally solutions focused, with a willingness to get involved beyond core responsibilities when required; Proficiency with Microsoft 365 and collaboration tools

Nice to have

Experience within a Health Tech, life sciences, healthcare, research, or similarly regulated environment