Facilities Project Coordinator (Pacific Time Zone)

[solidcore] is looking for a Facilities Project Coordinator to join our team to support our studios. Reporting directly to the Senior Facilities Field Manager, the Facilities Project Coordinator is responsible for supporting the daily maintenance/upkeep of the studios through work queue management. This position will be fully remote, with the ideal candidate residing in the Pacific Time Zone and the capability to travel to our Arlington, VA headquarters as needed.

Responsibilities

Coordinate and track multiple facilities projects simultaneously from initiation through completion; Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors; Serve as the primary point of contact between internal teams, vendors, and building management; Communicate project timelines and expectations to field and regional teams; Solicit, review, and manage vendor bids and proposals; Issue and manage work orders through the CMMS, FEXA; Coordinate contractor site access, scheduling, and on-site activity; Ensure vendors meet compliance, insurance, and safety requirements; Coordinate with studio field teams to minimize disruption during project execution; Enter and update project data in FEXA; Serve as on-call point of contact for studio teams up to twice per month; Handle ad hoc projects (e.g., document overall review of vendor performance, roll out new vendor pilots across field teams); Support other Facilities Project Coordinators who are out of office

Requirements

Self-starter who takes ownership of work and proactively identifies what needs to be done; Able to identify problems, work through solutions, and connect the dots across departments, balancing big-picture thinking with attention to detail; Processes complex information and communicates it clearly and concisely; Willing to pitch in, celebrate teammates' wins, and support others; Able to manage multiple competing priorities in a fast-paced, high-volume environment; Approaches feedback and challenges professionally with a growth mindset; Builds and maintains systems for tracking projects, communications, and documentation, with strong file management and record-keeping habits

Nice to have

2+ years of experience in facilities coordination, vendor management, or multi-site operations; Aptitude for prioritizing multiple projects

Benefits

Bonus eligibility based on performance; 401k with employer match; Health, dental, & vision insurance; Flexible PTO; Free drop-in classes at [solidcore]; And more