Facilities Space Planner

As part of the Site Services Team, and under general supervision, assists Principal Interior Designer & Project Planner and Head of Construction Project Management with organizing and tracking project activities. Primary duties include computer-aided design and furniture management tasks related to new and ongoing Facilities projects. Role will focus on maintaining tools to track and report space planning project status as well as coordinate meetings, resources, equipment, and communicating information to internal and external customers.

Responsibilities

Space Planning: AutoCAD updates for individual and department moves and additions; track and update seating requests and relocations; Manage project-related paperwork; Furniture Coordination: research, compile, prepare scope, and perform tasks related to contracts, Certificates of Insurance, Purchase Orders, Blanket Purchase Orders; Move Coordination: work with Facilities team to plan and communicate move coordination; Finance Coordination: track and keep current staffing headcounts through move/new hire/termination; Standards Adherence: identify and maintain design and finish standards across campuses; Project Summaries: prepare meeting minutes and emails for distribution; Adhere to QMS and quality system regulations; Understand security, privacy and compliance principles; Ensure other members follow QMS; Perform other work-related duties as assigned

Requirements

Associate degree with a minimum of 3+ years of related experience, or equivalent combination of education and experience; Proficient in AutoCAD, MS Word, Excel, and PowerPoint; Track record of ensuring tasks are completed in a timely manner and went above expectations; High degree of accuracy and attention to detail; Strong oral/written communication, interpersonal and computation skills; Excellent organizational skills, with ability to prioritize assignments while handling various projects simultaneously; Ability to exercise discretion and good judgment with confidential and sensitive information

Nice to have

Adobe Photoshop; Adobe Illustrator; Revit; Microsoft Project

Benefits

Collaborative teamwork environment; Opportunity to be part of the team revolutionizing treatment of diseases; Competitive compensation package; Benefits and equity program; Medical, dental, vision, life, and AD&D insurance; Short and long-term disability insurance; 401(k) with employer match; Paid parental leave; Eleven paid company holidays per year; Minimum of fifteen days of accrued vacation per year increasing with tenure; Paid sick time