Facility Coordinator

Facility Coordinator position at JLL in Tokyo, Japan, with service hours Monday-Friday, 9:30-18:00. The service structure includes 1 Facility Management Staff covering the Tokyo Office on-site and the Osaka, Nagoya and Narita Offices via remote management. The role covers building and facilities management, purchasing coordination, BCP, reporting and meetings, office management, DTS and government document submissions.

Responsibilities

Management of lease agreements and compliance with local laws and regulations; Participation in building consultative committee meetings; Plan and execute maintenance schedules for equipment, furniture & fittings; Respond to urgent maintenance cases; Manage fire safety program; Responsible for the Control Access System; ID/Security Pass management; Energy management; Seat and locker assignment; Coordinate with APAC Regional Purchasing team on requisitions; BCP Champion/Coordinator and Be-Safe coordinator; Emergency equipment and food management; Attend and report at bi-weekly, quarterly and monthly meetings; Overall management of office operations and services to the Amadeus standards in a cost-efficient way; Stock management and tracking of furniture and relevant items; Participate with HR and other units in newcomer/leaver processes; Calculate and compare costs for goods or services; Submit monthly attendance figures in Entrapass; Management and renewal of insurance policies; Minor repairs; Check delivery of goods or services and follow up on deficiencies; Conduct office rounds; Invoice processing and cost tracking; Manage relationships with telecom and utility companies; Support DTS equipment distribution/collection; Submission of documents requested by government agencies

Requirements

Occasional on-site work a few times a year, on weekends or at night (around 10:00pm), to oversee tasks such as annual power outages and building maintenance

Benefits

Substitute day off or staggered commuting when working on-site outside business hours