Governing Board Secretariat and Office Coordinator

The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Energy Agency (IEA) is an intergovernmental organisation with 32 member countries committed to advancing security of energy supply, economic growth and environmental sustainability through energy policy co-operation. The IEA operates as an autonomous body within the framework of the Organisation for Economic Co-operation and Development. Both the OECD and the IEA seek opportunities to work with an increasing number of non-member countries of growing importance to the world economy. The Agency aims to foster the contribution of the energy sector to economic development and environmental sustainability.

The IEA Office of the Legal Counsel (OLC) seeks to recruit for the position of Governing Board Secretariat and OLC Coordinator, to carry out day-to-day secretarial and administrative tasks in OLC. OLC handles all the IEA’s legal matters and acts as Secretariat to the Governing Board.

The selected candidate will report to the Chief Legal Counsel and have a key support role working in a small team of enthusiastic legal professionals in a collegial, dynamic and busy environment.

Main Responsibilities

Ideal Candidate Profile

Tools

- Excellent knowledge of Outlook and Microsoft Office Suite (Word, Excel and Powerpoint etc) and proven ability to learn new systems rapidly and proficiency in formatting and structuring documents.
- Excellent knowledge of/ ability to learn OECD tools such as Sharepoint, HR Renewal, Concur, SAP and SRM.

Languages

- Excellent command of written and spoken English. French language skills are an asset.

Responsibilities

Co-ordinate all matters in relation to the Governing Board (GB) including liaison with the office of the Chair of the Governing Board (GBC), coordination with members of the GB Bureau (GBB), Group of IEA Chairs(GOC) regardingtheir IEA business and meetings.; Act as interface with IEA/EXO, other directorates and offices and Delegations.; Monitor GB-related deliverables and actions for the IEA Secretariat to ensure adherence with timeframes stipulated by the GB including by drafting/reviewing emails to GBC, GBB, GOC, Governors and delegates.; Carry out research regarding institutional issues using institutional records.; Assist the Chief Legal Counsel, Secretary to the GB, as needed.; Assist the Chief Legal Counsel, Deputy Chief Legal Counsel, Legal Counsels and Advisors, as needed on any matters for which OLC has internal and external responsibility.; Work in partnership with the assistant to ensure efficient office operations and administrative support. Perform administrative duties as required during their periods of absence.; Perform any other legally or administratively related tasks, as required.

Requirements

Undergraduate degree in a relevant field, such as social sciences, humanities or paralegal studies.; Experience required within an international organisation and/or administrative fast paced environment, experience of committee management is an advantage.; Excellent English writing and proofreading skills, with the ability to collaborate with colleagues to strengthen the quality and clarity of written communications.; Demonstrated ability to exercise tact, diplomacy, and discretion, with a strong commitment to maintaining confidentiality.; Strong attention to detail, with the ability to accurately review and manage all aspects of a task, regardless of complexity or scale.; Collaboration skills to work effectively and flexibly in a multicultural environment, to foster and maintain good working relations, as part of a team, with colleagues at all levels, with Delegations and other stakeholders.; Very good organisational skills, initiative and commitment. Ability to work with minimum supervision and to accept responsibility for the successful completion of assigned work. Ability to work on multiple assignments concurrently, prioritize effectively, and deliver accurate and timely results with consistency and care.; Good ability to handle numerical data accurately; OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1), Enable People (Level 1), Ethics and Integrity (Level 1), Collaboration and Horizontality (Level 2), Achieve Results (Level 1), Innovate and Embrace Change (Level 1).; To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies .