Group Fleet Administrator - Rainham, Havering

Job purpose

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.

Hours of work

Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required.

The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities

To provide the fleet department with full administrative support including but not limited to-

- Data entry of fleet documentation onto Fleetwave vehicle database
- Administration of Fleetwave database to ensure vehicle compliance
- Assist with formulation of monthly reports
- Filing paperwork and forwarding invoices to head office in a timely manner
- Ad hoc email and phone queries.
- Monitoring of vehicle hire/lease accounts
- Tracking system management
- Online vehicle taxation
- MOT/ADR bookings
- Processing driving Licence checks and maintaining company account
- Ordering fuel cards and maintaining account
- Management of Bridgestone Tyre account
- PCN/NIP Processing
- RTC claim management
- Booking of hire vehicle and administering account
- Administration of MID
- Administration of fleet related accounts EG Dart Charge & London Congestion Charge
- Assist with relevant customer audits / meetings with outside agencies.
- Maintenance of company operators licences
- Any other administrative duties that may be required on an ad-hoc basis.

Health and safety

It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.

Requirements

Excellent administration skills.; Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.; Excellent communication skills, written and verbal.; Report writing skills, using Microsoft applications.; Excel knowledge Pivot Tables and V lookup; Data monitoring and analytical skills.; Proven ability to operate independently with minimum supervision.