Human Resources Office Coordinator

Ray-Mont Logistics is a dynamic organization with the objective to become the essential link in the international logistics supply chain. With over 30 years as an industry leader, the company is known for its quality, flexibility, and innovation used to support the specific needs of its valued customers. With eight locations in North America, Ray-Mont continues to expand its footprint, leaving its mark on the industry, while pursuing its growth efforts. Ray-Mont Logistics is currently seeking a full-time permanent Human Resources Office Coordinator to join its vibrant team. Successful candidates will reflect Ray-Mont's core values: Quality, Flexibility, and Innovation.

Responsibilities

Assists in the daily administration of the Collective Agreement, Employment Agreements, and Policies and Procedures to facilitate the resolution of workplace disputes, grievances, and other concerns in order to maintain positive working relations; Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging port passes for employees, or creating important office forms; Handle invoicing, billing, and financial record-keeping of office expenses; Assist with limited HR functions, such as employee onboarding, maintaining personnel records, and addressing basic HR issues; Maintain and organize office files, databases, and records; Ensure that office policies, procedures, and guidelines are followed by all employees; Ensure compliance with health and safety regulations within the office space; Organize company events, conferences, or meetings; Assist in preparing for ISO certification audits by ensuring processes and documentation meet ISO standards; Coordinate with IT personnel to maintain office technology and troubleshoot any issues

Requirements

Must successfully pass a comprehensive background check and provide professional references; Demonstrated ability to maintain meticulous records, prioritize tasks, and meet deadlines with precision; Proficiency in Microsoft Office Suite (Word, Excel, Outlook); Capable of working independently, managing workloads, and taking initiative in a fast-paced environment; Exceptional written and verbal communication skills, enabling effective collaboration; High attention to detail with an eye for identifying potential discrepancies or inefficiencies; Resourceful and proactive problem-solving abilities aligned with organizational goals

Nice to have

A bachelor's degree in a relevant field (e.g., Business Administration, Human Resources, or Accounting); Previous experience working within a unionized environment, particularly with Collective Bargaining Agreements (CBAs); Experience with financial record-keeping, payroll processing, and basic HR tasks; Experience with database systems or HRIS software

Benefits

Full group insurance coverage plan, including an employee assistance program, supported by the employer's contribution