[Internship] Office Administration & Receptionist Intern

The Bosch Group is a leading global supplier of technology and services, in the areas of automotive and industrial technology, consumer goods as well as building technology.

Bosch established its first representative office in Ho Chi Minh City in 1994. Since 2007, Bosch has expanded its footprint in Vietnam where it has branch offices in Hanoi and Da Nang, as well as a Powertrain Solutions plant in the Dong Nai province to manufacture pushbelts for continuously variable transmissions (CVT) in automobiles. In addition, Bosch operates Bosch Global Software Technologies Vietnam (BGSV) as well as an automotive R&D center for mobility solutions in Ho Chi Minh City. As of December 31 2023, Bosch employed approximately 6,300 associates in Vietnam. Bosch has diversified businesses in Vietnam. Today, all four Bosch business sectors, namely Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology have operations in the country. Bosch Vietnam is currently active with many business divisions: Mobility Aftermarket, Drive and Control Technology, Power Tools, Building Technology, Two-Wheeler and Powersports and Sales Original Equipment, AquaEasy, Home Appliances and Supply Chain Consulting.

Additional information is available online at: https://www.bosch.com.vn/ , https://www.linkedin.com/company/bosch-vietnam and https://www.facebook.com/OfficialBoschVietnam

1. Front Desk & Reception (30%)

2. Office Administration & Operations (50%)

- Supplies & Procurement: Inventory and restock office supplies (paper, ink, pantry snacks, tea/coffee); collect quotes and track orders.
- Facility Management: Maintain office equipment (printers, ACs); coordinate services like cleaning, pest control, and plants.
- Documentation: Handle scanning, photocopying, and binding; organize and maintain accurate physical and digital files (Google Drive/Cloud).
- Finance & Expenses: Verify office invoices, monthly taxi/Grab receipts, and parking cards.

3. Executive Support & Events (10%)

- Executive Assistance: Coordinate travel schedules, book flights/hotels, and process business trip expense claims for the GM (Mr. Hai).
- Event Logistics: Set up meeting rooms, prepare tea breaks, and support internal events (birthdays, company dinners, team building, workshops).
- Project Support: Assist with admin tasks and coordination for ongoing office projects (Dreamplex HO, DC Hanoi, etc.).

4. HSE & Security Support (10%)

- Workplace Safety: Assist the Facility team in checking safety equipment (fire extinguishers) and updating safety manuals.
- Drills & Reports: Help organize internal training/fire drills and support data entry for annual security and facility reports.

Responsibilities

Welcoming Guests: Greet clients/partners warmly, guide them to meeting rooms, and notify host employees.; Mail & Inquiries: Manage incoming/outgoing mail, express deliveries, and handle generic office phone calls/inquiries.; Lobby Maintenance: Ensure the reception area, lobby, and meeting rooms are always neat, professional, and welcoming.

Requirements

3rd-year or final-year students in Business Administration, Hospitality Management, Human Resources, English Linguistics, or related fields; Not required (Prior experience in school clubs or social activities is an advantage).; Good command of English (both speaking and writing); Proficient in Microsoft Office (Word, Excel, PowerPoint).; Knowledge of Canva or graphic design tools is a plus.; Time management & multi-tasking skills (Ability to handle multiple tasks under team pressure).; Good communication & Interpersonal skills (To work effectively with internal teams and external vendors).; Problem-solving skills (Active in handling daily office rising issues).; Trustworthy & High discretion (Crucial for handling sensitive GM information and financial invoices).; Detail-oriented & Meticulous (Careful in checking invoices and tracking expenses).; Proactive & "Can-do" attitude (Eager to learn and take on new challenges).; Service-oriented mind (Sociable, approachable, and helpful to the team).