Invoice Review Coordinator

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AECOM is seeking an Invoice Review Coordinator for our Baltimore, MD office to support the Amtrak B&P Tunnel Replacement (BPTR) Program among other project opportunities available at AECOM . This position will be responsible reviewing vendor invoices, payment applications, and billing documentation to ensure compliance with contract terms, project requirements, and customer agreements. This role serves as a critical liaison between project management, finance, and operations teams by validating that billed charges are supported by contractual obligations and approved project work.

Responsibilities

Review contractor and subcontractor billings, pay applications, invoices, and supporting documentation for accuracy and contractual compliance.; Compare billing submissions against contract requirements, scope of work, pricing schedules, work authorizations, and change orders.; Verify labor, equipment, material, and subcontractor charges are properly supported and comply with contract terms.; Identify discrepancies, unsupported costs, overbillings, duplicate charges, or missing documentation.; Collaborate with project managers, contract administrators, finance personnel, and vendors to resolve billing issues.; Maintain detailed records of contract reviews, findings, approvals, and invoice status.; Assist with tracking contract values, amendments, change orders, retainage, and remaining contract balances.; Monitor compliance with transportation, infrastructure, and construction project requirements.; Support monthly financial close activities through timely invoice review and approval processes.; Prepare reports and summaries related to contract compliance, billing exceptions, and payment status.; Ensure adherence to company policies, internal controls, and audit requirements.

Requirements

Bachelor's degree in Business Administration, Finance, Accounting, Construction Management, Project Management, or a related field or demonstrated equivalency of experience and/or education.; 4 years of experience in billing, project accounting, contract administration, invoice auditing, or a related field.; Experience in contract compliance and billing validation processes.

Nice to have

Knowledge of certified payroll reports under Davis Bacon Act and 49 U.S.C. § 24305.; Familiarity of supporting federal forms (AIA G702, G703, Form 81, etc.) used on federally funded construction projects.; Experience reviewing contracts, pricing schedules, change orders, and vendor invoices.; Experience supporting transportation, civil construction, infrastructure, utility, engineering, or public works projects.; Experience in project controls, construction accounting, or procurement processes.; Experience in Excel and Microsoft Suite, Primavera, Oracle, or other related applications.; Exposure to DOT, municipal, state, or federally funded construction projects.; Strong verbal and written communication skills, with the ability to effectively collaborate and build relationships with project teams, clients, and subcontractors to facilitate timely resolution of billing, contract, and invoice-related matters.