Management Assistant

Flen Health is an international family-owned company with ambitious growth plans in the pharmaceutical and medical device technological domain. Flen Health has a range of products for wound and skin care, several new products in the pipeline and research cooperation agreements in Europe and the USA. We are looking for a Management Assistant for an immediate start and based in our office in Belgium. This is a permanent full time or part-time (80% or 90%) position reporting directly to the Human Resources Director. As Management Assistant, you provide administrative, operational and organizational support to members of the leadership team and board committee, whilst ensuring the smooth running of day-to-day office activities in Belgium and administrative operations.

Responsibilities

Organize and coordinate the set-up of internal and external meetings for the leadership team and board committees, ensure that the necessary meeting amenities and relevant documentation are available, prepare and distribute the agenda; Organize business events and trips, both domestic and international; liaise with our business travel agency and process expense reports; Prepare, format and proofread reports, presentations and various documents and letters; Provide in-person and phone reception services: welcoming visitors, answering and transferring calls, organizing and managing client visits on site by booking meeting rooms and ordering lunch if required; Supervise mail and email processing, deliveries and all daily logistics; Manage office supply orders and monitor stocks for the various departments in the office; Coordinate and follow-up with external service providers, particularly in the areas of office supplies, building services, cleaning and catering; Liaise with IT and HR when employees join or leave the company: organize office tour and provide access instructions for the premises, coordinate the receipt and return of work materials and documents; Ad hoc support on practical and administrative matters

Requirements

Previous experience in a similar role is required; Bachelor degree or equivalent by experience; Strong capability in Microsoft Office; Knowledge of tools for generating purchase orders and invoices; High level of integrity and discretion in handling confidential information; Good communication skills (oral and written): ability to communicate effectively at various levels in the organization; Good organizational skills and can-do mentality; Fluency in English and Dutch; High degree of confidentiality; willingness to coordinate daily administrative operations effectively

Nice to have

Familiarity with DocuSign; French; German

Benefits

Excellent working conditions; An innovative and inspiring international work environment; Independent project work & responsibilities within a professional team; Career prospect; Learning and development opportunities; Competitive remuneration according to experience; Flexible working ecosystem; Enthusiastic colleagues; Attractive remuneration package