Occupancy Planning Manager

The Occupancy Planning Manager will lead the collection and analysis of business, occupancy, and space data, prepare occupancy recommendations and presentations, support client move requests, and deliver regular reports.

Responsibilities

Develop 3-5 years City / Country level supply & demand; Manage city level re-stacks in multiple buildings; Track and manage space and occupancy data within relevant technologies; Develop space solutions by analyzing occupancy, utilization, and space data; Handle tactical occupancy planning (e.g., space planning, block and stack plans) and prepare options/recommendations; Collaborate with the occupancy planning team on strategic solutions for campus/building forecasts and concerns; Work with facilities management teams on projects related to moves, space audits, occupancy, vacancy, and change management; Facilitate transfer of approved occupancy plans to MAC (Move, Add, Change) team for implementation; Ensure accurate reporting using IWMS tools and maintain key relationships for seating assignments; Identify proactive needs, troubleshoot deficiencies, and implement best practices; Manage PA space/occupancy data (supply/demand, growth, allocation); Act as main content POC for all country PAs/Groups/Teams; Develop site Stacking Plan options; Track reorganizations and demand changes; Manage RRU and team updates; Update monthly portfolio review and commentary; Conduct Quarterly SFT forecast review to assess demand-supply risk and plan proactively; Develop strategy deck components for site strategy and forecasted demand; Collaborate with MAC/Ops for seamless plan/project delivery; Review new project requests and business feedback; Create and maintain planning project records; Respond to GUTS tickets; Conduct regular data quality governance; Accountable for MMR and all Adhoc reporting; Partner with project and construction teams on large relocations/restacks; Provide guidance and advocate best operational practices for the region; Act as escalation point for country site services managers and facilities managers; Review Regional Reporting processes and metrics

Requirements

Bachelor Degree in Architecture, Interior Design, Real Estate, or related field; Min. 8 years work experience in project, facilities and occupancy management; Strong PowerPoint and Advanced Excel skills (pivot tables, formulas, etc.); Excellent English written and oral communication skills; Excellent MS Office skills and GSuite - confident with all packages, particularly PowerPoint & Excel / Slides, Trix & Docs; Excellent organizational skills - able to balance daily demands with driving projects that support growth; Excellent attention to detail when maintaining documents and dealing with data; Team player and work as ONE TEAM; Experience handling multiple demands and an understanding of financials; Accurate with attention to detail and a strong work ethic; Relationship building at all levels; Ability to collaborate with others as well as work productively on your own; Proactively bring solutions to management

Nice to have

Prior experience in space/occupancy planning at a strategic level; experience with office interior renovations; Knowledge on AutoCAD and CAFM systems