Office Administrator

The Office Administrator ensures smooth daily operations by managing administrative tasks, supporting staff, and maintaining an efficient workspace, handling duties like scheduling, supplies, communication (phones/emails), record-keeping, and coordinating meetings or events, acting as the central point for office function and support.

Responsibilities

Support NL Leadership Team; Order office equipment and furniture as needed; Check mail; Send any outgoing mail; Organize and file as needed; Update TV as needed (events, holidays, job openings); Hang up fliers throughout plant / remove after date; Order and Inventory Swag (shirts, sweaters, hats etc.); Create welcome bags for oncoming associates (swag / PPE); Order and manage office supplies; Shred / file; Help with employee events – Buy food, help set up/clean up; Welcome Guests, make them check in; Ensure Guests have proper PPE before they’re out in the Yard/Plant; Clean and set up conference room as needed; Order and coordinate lunches for meetings, guests, trainings; Pick up lunches if needed; Set-up & Clean up for Quarterly meetings in conference room; Support EHS with tracking/ordering of safety shoes and prescription safety glasses; Maintain communication and status of printers; Scheduling & Coordination: Manage calendars, schedule meetings, appointments, and travel for staff.; Documentation: Prepare reports, documents, invoices, and maintain filing systems (digital & physical).; Administrative Support: Assist with office tasks, basic bookkeeping, and support other departments.; Office Operations: Oversee general office flow, manage supplies/inventory, maintain equipment, and ensure a positive work environment.; Communication: Act as a liaison, handle incoming/outgoing calls, emails, and direct visitors.

Requirements

Strong organization and time management.; Excellent communication (written/verbal).; Proficiency with office software (Microsoft Office, etc.).; Problem-solving and proactive approach.; High school diploma or GED required, associate's degree in business preferred by some.; Proven experience in administration or related roles.