Office Administrator

DLR Group's Phoenix, AZ office has an opening for an Office Administrator. Position Summary: At DLR Group, we are an innovative integrated design firm backed by 1,800+ design professionals around the globe who are passionate about design and elevating the human experience. If you are a customer-focused, collaborative team player with stellar communication skills, this is the position for you. As an Office Administrator/Front Desk Receptionist, you are our director of first impressions and the main contact for our visitors and vendors. You are responsible for providing a welcoming environment to all visitors, vendors, clients, and consultants. Additionally, you will assist with meeting coordination and presentation setup/breakdown; perform miscellaneous administrative tasks; assist with ordering office supplies and office organization; assist with employee onboarding; and contribute to project-based support as time permits.

Responsibilities

Greet all visitors, vendors, and employees as the face of the office; Answer incoming general office calls; Coordinate conference rooms, events, meetings, and culture events; Manage inventory of office and kitchenette supplies; Assist with travel reservations, manage office calendars, and distribute mail; Manage coordination with vendors; Distribute relevant information to staff regarding local activities and events; Coordinate overall office organization and cleanliness, including ordering of supplies; Assist with onboarding new employees; Coordinate regular office maintenance and building services

Requirements

3 or more years of experience in relevant client-facing customer service role (i.e. administrative assistant or receptionist); Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams); Knowledge and use of Adobe Acrobat and/or Bluebeam; Knowledge of general business procedures and use of office equipment; Excellent communication skills, both verbal and written; Proactive, independent thinker with ability to prioritize work; High attention to detail and high organizational skills

Nice to have

Experience in architecture, engineering, or construction (AEC) industry

Benefits

Flexibility to work somewhere other than the office on Fridays