Office Administrator

The successful candidate will provide administrative and operational support for our St. Louis, MO office. Due to the nature of this role, this position will be performed primarily onsite in the office. Must be available to work in the office Monday – Thursday and provide occasional coverage for office events in the evenings and on the weekends as needed.

Responsibilities

Greet and assist visitors, staff, and vendors; Serve as the first point of contact at the front desk or reception area; Answer incoming phone calls and direct inquiries; Deliver service with a client-focused mindset; Demonstrate strong organizational skills; Collaborate with team members; Follow direction effectively; Manage calendars, schedule meetings, coordinate travel arrangements, take meeting notes, and prepare or review expense reports; Coordinate and execute internal office events; Maintain inventory and organization of office and hospitality supplies; Support local onboarding efforts; Train and mentor new receptionist or office staff; Manage incoming and outgoing mail and packages; Complete assigned tasks with accuracy, timeliness, and attention to quality; Use common software programs such as Microsoft Office; Manage confidential information with discretion; Ensure compliance with record retention policy standards; Other duties as assigned

Requirements

Minimum of two years of related experience; Minimum High School Diploma or GED; Proficiency in Microsoft Office Suite; Excellent verbal and written communication skills; Strong attention to detail and focus on accuracy; Ability to work in highly collaborative and deadline driven environment; Positive, can-do attitude and willingness to dive into projects and tasks; Ability to lift up to 30 pounds; Must be available to work in the office Monday – Thursday and provide occasional coverage for office events in the evenings and on the weekends

Nice to have

Associates degree in relevant field; Experience working in a professional services firm