Office Assistant

We are looking for an Office Assistant who will ensure that our office runs smoothly, and create a work environment in which everyone feels comfortable. This is a full-time role in the office for 5 days a week. This is a fixed-term position for a period of one year.

Responsibilities

Responsible for reception and telephone support, all communications, and all organizational and administrative office activities; Manage office supply orders, including drinks, snacks, water, toiletries and other essential items; Support the HR team with office policies and procedures, health and safety policies, HR databases (new hires, terminations, vacations, sick leaves, employee benefits), drafting documents, and general administration; Support colleagues in preparatory bookkeeping; Coordinate business travel and team building activities using the travel booking tool; Support sourcing, ordering, and coordination of employee gifts; Assist in planning, organizing, and coordinating office events and employee engagement activities

Requirements

Speak and write English fluently; 3+ years of experience working as an office assistant or in a related field; Highly computer literate and expert in MS Office/Google Docs; Service orientation and organizational skills; Responsible, trustworthy and discreet with internal company matters; Ability to learn new processes and tools quickly; Meticulous attention to detail and very well organized; Knowledge and experience in HR administration and processes

Nice to have

Experience in finance and accounting; Driving license B

Benefits

Private healthcare; Monthly bus ticket; SportMaster card for sport activities in different locations; Profit sharing bonus at the end of each year; Refreshments provided in the office all week and drinks at 4pm on Fridays; Training, development and certifications; Global annual DEPT® Cares Month