Office Assistant (Part-time)

The Facilities Assistant plays a key role in ensuring a clean, safe, organized, and efficient workplace environment. This position will work on site Monday-Friday from 12 to 5pm and will be responsible for supporting day-to-day facility operations, coordinating maintenance and repairs, maintaining office supplies and equipment, and providing general administrative and office support. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities while contributing to a positive experience for employees, visitors, and vendors.

Responsibilities

Maintain office supply inventories and coordinate ordering to ensure adequate stock levels; Conduct routine inspections of office facilities and grounds to identify maintenance, safety, and operational needs; Coordinate with vendors and service providers to schedule repairs, preventive maintenance, and facility-related services; Maintain the cleanliness and organization of common areas, including kitchens, break rooms, conference rooms, and other shared spaces; Receive, sort, distribute, and ship mail and packages; Provide general administrative support and serve as backup reception coverage when needed; Perform local errands, deliveries, and other office support activities; Set up and break down meeting rooms and event spaces for company meetings, training sessions, and special events; Restore meeting and event spaces to their original configurations following use; Support facility operations at other company locations as needed through occasional travel; Coordinate routine maintenance, inspections, cleaning, and operational readiness of company vehicles; Maintain office equipment and specialized print-shop equipment, including laser cutters and 3D printers; Assist with printing, binding, and document production requests; Help ensure a positive workplace experience by providing responsive support to employees and visitors.

Requirements

High School diploma or equivalent; Valid driver's license and ability to lift up to 50 pounds; Experience in facilities, office support, administrative, or operations-related work; Basic knowledge of building systems and general facility maintenance; Proficiency with computers and standard office software; Strong communication, customer service, and organizational skills; Ability to manage multiple priorities in a fast-paced environment; Detail-oriented with the ability to work independently and use sound judgment; Visa sponsorship is not offered for this position, including temporary visas such as E, F-1 (including OPT and CPT), TN, J, H-1B, or those who need employment-based visa sponsorship now or in the future.

Nice to have

Previous experience in facilities, office operations, property maintenance, or workplace services; Experience coordinating vendors, contractors, or external service providers; Familiarity with inventory management and supply ordering processes; Experience supporting company meetings, events, or workplace programs; Knowledge of custodial practices and facility maintenance coordination; Experience maintaining fleet vehicles or coordinating vehicle service schedules; Familiarity with print production equipment, including large-format printers, laser cutters, or 3D printers; Demonstrated ability to prioritize competing demands in a fast-paced environment.

Benefits

medical; dental; vision; disability; wellness programs; flex spending; paid holidays; paid time off; 401(k) plan; employee stock ownership; bonus opportunities